HVAC Maintenance | Air Comfort Corporation

How Preventive HVAC Maintenance Benefits Your Business

Your HVAC system is one of the most important aspects of your facilities. It makes up a large portion of your energy bills and keeps your offices comfortable. Depending on your industry, it also may keep products and machinery at usable temperatures. If your HVAC system breaks down, it can result in downtime—and significant losses for your company. That’s why you should consider HVAC preventive maintenance for your system. This post discusses what it is, and how hiring a commercial HVAC company to perform it can benefit your business.

What Is Preventive Maintenance?

Preventive maintenance (PM) is the process of identifying potential problems in an HVAC system before they cause breakdowns that lead to downtime and losses for your business. It is the opposite of reactive maintenance, which is waiting until a machine or system breaks down to have it serviced. While reactive maintenance may seem like a cost-effective form of maintenance management at first, it ends up costing much more money in the long run. Relying on reactive maintenance measures can lead to higher utility bills and breakdowns that stem from easily avoidable problems, such as dirty air filters or broken fan belts. By using preventive maintenance, such as changing your HVAC’s air filter every month, you can help increase your HVAC system’s energy efficiency and lifespan.

What Is an HVAC Preventive Maintenance Contract and How Does It Work?

A preventive maintenance contract is an agreement between your business and a commercial HVAC company stating that they can performance routine maintenance checks on your system. When you enter into a preventive maintenance agreement with an HVAC company, it should be customized to fit your business’s needs, how the system heats, cools, and ventilates the building, and whether products or machines in the building require specific heating and cooling maintenance plans in their storage or operation areas.

What Do Regular Maintenance Checks Look Like? How Do They Help My Business?

Ideally, maintenance visits should occur once a month, but, again, their frequency can be modified to meet your needs. During a maintenance visit, a technician should perform system checks, check your thermostat’s operation, change the air filters, and check drip pans and drain lines.
However, those are just the bare essentials of an HVAC maintenance check. When a client joins Garrison Mechanical’s HVAC PM program, we perform a variety of checks that go beyond the most basic ones. For example, we check the evaporator and condenser coils for corrosion and cleanliness, inspect fan and motor bearings, lubricate all of the system’s moving parts, and take temperature measurements across the coil—and those are just a handful of the checks we run. The more thorough a maintenance visit is, the more potential problems it can prevent.
When your system receives routine maintenance checks, it is always receiving the attention it needs so it can work properly. Also, when you have a technician visiting regularly, you can keep a preventive maintenance checklist so they know what your concerns are and which parts of your system need the most attention at different times of year.

Start Your Preventive Maintenance Program Today

If you’re interested in exploring an HVAC PM contract or if you have additional questions about the process, contact Garrison Mechanical today. We’ll work with you to determine your system’s infrastructure and its maximum energy efficiency.
We’ll also determine where your system’s problem areas are and how to fix them. When you enter into a PM contract with us, we also offer emergency HVAC services, so you’ll always know whom to call when you have any trouble with your HVAC system. However, our preventive maintenance program should keep your HVAC system running well for a long time by taking care of problems before they reach their peak.

28 replies
  1. Ellie Davis
    Ellie Davis says:

    It’s interesting to know that a business can settle an agreement with an HVAC company to perform a routine maintenance check on their systems. It makes sense that it can be customized to fit your needs and make sure that your HVAC systems perform efficiently. I believe that HVAC preventive maintenance will ensure that you don’t have to pay for repairs or replacements for a long period of time.

    • ktodd
      ktodd says:

      We definitely recommend a preventative maintenance agreement. They can help improve the longevity and ongoing cost of your units.

  2. Thomas Peterson
    Thomas Peterson says:

    I like that you mentioned that maintaining your HVAC system can keep products and machinery at a usable temp. I have noticed it’s gotten a bit hotter in my workplace and that has affected some of the machines we use. Maybe I should look into an HVAC contractor to help make sure our system is working well.

    • ktodd
      ktodd says:

      Typically, HVAC companies offer initial consultations free of cost. This will help determine the current state of your systems and the scope of ongoing maintenance.

  3. Angela Waterford
    Angela Waterford says:

    It’s true that my commercial air conditioning system is important to my facility. I think I’ll hire a contractor to do preventive maintenance on it. This way, it will receive regular maintenance checks to keep my system in good condition.

  4. Callum Palmer
    Callum Palmer says:

    You are right that if you want something to last, you have to do preventative maintenance on it. Now with our refrigerator and air conditioner, we haven’t done much of that. It would be a good idea to see about having a technician come out to inspect the units to ensure that they are both working properly.

  5. Angela Waterford
    Angela Waterford says:

    It’s good to know that my commercial air conditioner’s maintenance can be adjusted so that I can afford to fix minor issues. I think I’ll hire a good service to check on it in order to make sure that the condenser coils are not clogged. This way, the customers won’t complain about its cooling capacity.

    • ktodd
      ktodd says:

      We would definitely recommend that! The maintenance will ensure everything is running smoothly and performing efficiently.

  6. Mindy Jollie
    Mindy Jollie says:

    I didn’t realize that regular maintenance checkups on HVAC systems should happen once a month! That seems really often, but it makes sense for a business setting, since those systems have many more people relying on them. If I owned a business building, I’d want to make sure the heat or AC was running efficiently and wasn’t going to break down anytime soon.

  7. Derek McDoogle
    Derek McDoogle says:

    I like how you explained that preventive maintenance is the process of identifying potential problems in an HVAC system before they cause breakdowns. My dad told me that his HVAC system is not cooling down as it used to. I will suggest to him to contact a specialist to make sure that they provide maintenance to it.

  8. Jay Jorgenson
    Jay Jorgenson says:

    My friend has been hearing complains about the AC at his workplace not cooling enough. I like how you mention your business and an HVAC company can agree on a routine maintenance check on your system. Thank you for the advice. I’ll recommend him to make an agreement with an HVAC company so they can maintain the AC.

    • ktodd
      ktodd says:

      Regularly scheduled maintenance will help prevent issues and save money in the long run. Your friend is welcome to reach out to us for additional help!

  9. Ellie Davis
    Ellie Davis says:

    I liked that you mentioned prevention maintenance can help you to identify potential problems with your HVAC units. My father bought a restaurant, and we noticed that the air conditioning is not working properly. I will let him know about the benefits of preventive maintenance to keep his/C units working properly.

  10. Brad Erwin
    Brad Erwin says:

    It’s cool that by practicing preventative maintenance and identifying potential problems in HVAC systems before they pose an issue you can save a ton of money as opposed to practicing reactive maintenance. My brother just started a business and is looking at the different tasks he needs to be done in his workplace. I’ll have to make sure to let him know about the cost-effectiveness of preventative maintenance like you pointed out.

    • ktodd
      ktodd says:

      This maintenance can also lower energy bills! We’d be happy to offer your brother some more specific advice if he’d like – just have him reach out to us at 954-441-7000.

  11. Ashley
    Ashley says:

    I liked that you said that one thing to consider when you own an air conditioning or heating system is that you hire a professional to perform routine maintenance in order to ensure proper functionality. I have been thinking about having an HVAC system installed in my home but I have been worried that I would end up experiencing major repair expenses. I will be sure to consider hiring a professional to perform routine maintenance in order to avoid expensive repairs.

    • ktodd
      ktodd says:

      We’re glad we could help! Investing in annual maintenance is important and helps to prevent major repairs and expenses down the line.

  12. Taylor Anderson
    Taylor Anderson says:

    I like how you mentioned that preventative HVAC maintenance can help stop small problems from becoming big problems. We recently got a new HVAC system, and I want to take good care of it. Thanks for pointing out the importance of preventative maintenance.

    • ktodd
      ktodd says:

      We’re glad that you found the blog useful! If you have any questions on the ongoing care for your new HVAC system, please don’t hesitate to reach out!

  13. Eli Richardson
    Eli Richardson says:

    I never took into account that an HVAC system should be maintained at least once a month. I can’t recall the last time I served my A/C unit. We will call a professional to help us serve the unit once we have a chance.

    • ktodd
      ktodd says:

      You should definitely let a professional come evaluate your system and determine the right frequency of service for your units and environment. We’d be happy to become your maintenance provider if you’d give us a call at 954-441-7000.

  14. Derek McDoogle
    Derek McDoogle says:

    My boss says that our AC system is making him pay a lot of money on energy bills and he does not know why. I like how you said that maintenance visits should occur once a month. I will suggest to him to contact an AC contractor to come to the office to service the AC units.

  15. Ellie Davis
    Ellie Davis says:

    I liked that you mentioned preventive maintenance will help your business to identify potential problems with your HVAC units. My husband is thinking about how to improve his business efficiency, and we are looking for advice about what to do. I will let him know about the benefits of regular maintenance to improve his business efficiency.

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